Spellcheck in Word and Outlook 2013 and 2016

Module 9.1.1.1: Spellcheck in Word and Outlook 2013 and 2016

To start spellchecking, press F7. As mentioned above, the first time you Press F7 while spellchecking, you will land on the Ignore button. For all subsequent times, you will land on the button you previously selected. In other words, you will land in different places in the dialog while spellchecking. As you spellcheck, focus jumps to the first word or grammatical construction that the utility thinks is misspelled or incorrect. It will first read the misspelled word, letter by letter, and then the suggested correct spelling, letter by letter. If Spellcheck thinks it has encountered a grammatical error, it will explain the error and suggest a change. One example is extra spaces between words. Because you land in different places in the Spellcheck dialog depending on your previous selection, it’s a good idea to know the order in which the buttons appear in the dialog. Here’s a list of the buttons you can move through with Tab and Shift Tab in their correct order, their corresponding shortcut keys, and what they do. Change (C): Accept suggested correct spelling. Change all (L): Accept suggested correct spelling for all occurrences of this misspelled word in this document. Ignore (we): Ignore suggested spelling change and retain current spelling. Ignore all (G): Ignore suggested spelling change for all occurrences of this spelling in this document. Add (A): Add this word to the permanent dictionary. Change combo box: List of suggested spelling changes. Down arrow to move to the correct option, Tab once to the Change button, and press the Spacebar to accept. In the dialog, you have the option of tabbing to the button you wish to select and pressing the Spacebar to activate it. Or you can press the shortcut key for that button, provided that your cursor is not already situated on it. That’s the theory. In practice, pressing the Spacebar often works more cleanly than using the shortcut key. Inevitably, you will sometimes encounter glitches. Here are a few common ones and their potential solutions: The screenreader fails to read the incorrect and suggested correct spelling. With JAWS, you can press Insert F7 and JAWS will say it this time. This does not work with NVDA or Narrator. With these screenreaders, press Escape to get out of The Spellcheck, and press F7 to get back in. Hopefully, you will hear the information this second time. No spelling suggestions are given. Press Escape to get out of Spellcheck. Your cursor will be situated on the line with the presumed spelling or grammatical error. Read through it and make the correction manually. If you Escape out of Spellcheck, your previous corrections are not lost. When you Press F7 to resume spellchecking, you will come back into it right where you left off. While not a glitch, sometimes you don’t have enough context to know if you should accept the suggested spelling change. With JAWS, press Insert C (for context) and JAWS will read the full line where the word is located. This should help you make the right choice. Alternatively, with any of the screenreaders, press Escape to get out of Spellcheck, Up arrow and Down arrow once. This will read you the entire line. With JAWS, you can press Insert Up arrow and JAWS will read you the current line. With NVDA, you can read the current line by pressing Num Pad 8. With Narrator, press either Insert we or Insert Up arrow. Now press F7 to get back into Spellcheck and you will return to exactly where you left off.