Spellchecking

Module 9.1: Spellchecking Spellcheck your work early and often to correct typos. Keep in mind that when a sighted person sends out a document with lots of typing errors, other sighted people think it’s just because that person is sloppy. When a visually impaired person does this, some sighted folks will take pity, assuming that because he or she is blind they just can’t do any better. Prove them wrong! we will first discuss spellchecking Word documents and Outlook messages, the two applications where you will presumably do the bulk of your spellchecking. we will then discuss spellchecking Excel spreadsheets and PowerPoint presentations. The Spellcheck utility has evolved over the years. One challenge is that the Spellcheck dialogs differ between the Office programs, even for Office 365. W

• Spellchecking in Word and Outlook Preview (5 min)
• Spellcheck in Word and Outlook 2013 and 2016 Preview (35 min)
• Spellcheck in Word and Outlook 365 (31 min)
• Spellcheck Excel Spreadsheets (26 min)

Spellchecking PowerPoint Presentations

Module 9.2: Spellchecking PowerPoint Presentations Spellchecking in PowerPoint works poorly with screenreader programs. It is possible to use it with a rather awkward JAWS workaround. While we are aware of an NVDA workaround, we were not able to replicate it, and even if we could, it was simply not worth the effort. To the best of our knowledge, no Narrator workaround exists, and if one actually does exist, we doubt it’s worth trying. Before discussing the JAWS workaround, we strongly suggest you do one of the following two things instead. First, simply check your spelling while preparing your presentation and make corrections manually. PowerPoint presentations should not be too wordy, so there is not nearly as much to check as with a lengthy Word document. If you are a decent speller, th

Detecting Punctuation Errors

Module 9.3: Detecting Punctuation Errors Spellcheck detects extra spaces between words, but this is the only type of punctuation error it finds. Nor is it entirely dependable for finding all occurrences of this type of punctuation error. Fortunately, there are better tools for detecting an array of punctuation errors. Before describing these below, keep in mind that when proofreading, it can be useful to adjust screenreader settings to read all punctuation.

• JAWS Text Analyzer (40 min)
• Find and Replace (17 min)

Proofreading Text Formatting

Module 9.4: Proofreading Text Formatting In Module 3.2.1, we covered using Insert F to reveal font and paragraph formatting at individual points of a document or for a segment of selected text. While this is useful for spot-checking formatting at individual points in a document, Insert F does not give a more global view of document formatting. Think of Insert F as a good tool for giving a micro-level glimpse of document formatting. The tools discussed below provide a more complete, or macro, picture. If you discover unintended formatting changes, you can then correct them.

• JAWS Speech and Sound Schemes (16 min)
• NVDA Document Formatting (18 min)
• Narrator Verbosity Levels for Formatting (6 min)

Tools for Collaborative Review

Module 9.5: Tools for Collaborative Review Word has two useful tools you can use when working collaboratively on documents – Comments and Track Changes. You can insert comments into documents if you have questions or suggestions on ways to revise a document. Comments are usually focused on identifying possible substantive revisions. Comments are a great tool for reviewing documents among collaborators. Track Changes (also known as Revisions) focus on detailed editing. This is important for legal documents. Exact wording and precise punctuation are important in such documents and are subject to negotiation. Lawyers and others drafting contracts frequently use Track Changes. we need to make one caution here. Track Changes is a great visual tool. Yet interpreting the audio feedback provide

• Comments in Word (22 min)
• Disabling Modern Comments in Word 365 (10 min)
• Creating Comments (10 min)
• Accessing Comments With a Screenreader (35 min)
• Deleting All Comments (8 min)
• Track Changes or Revisions (66 min)