Ribbon Menus

Module 3.1: Ribbon Menus A general overview of Ribbon menu structure and navigation was presented in a previous module. Here are more specifics on the Word ribbons. Word Upper ribbon tabs (and shortcut keys for getting to them more quickly) include: File (Alt F) Home (Alt H) Insert (Alt N) Design (Alt G) Layout (Alt P) References (Alt S) Mailings (Alt M) Review (Alt R) View (Alt W) Help (Alt Y) Context-specific tabs will also appear when you format tables, pictures, and various other things. For example, if your cursor is situated in a table and you press Alt to open the Upper ribbon, as you Right arrow, two additional Table Tools tabs will appear: a Design tab and a Layout tab. These two tabs contain commands specific to table formatting. They only appear when your cursor is positioned i

Formatting Basics

Module 3.2: Formatting Basics This module covers the basic requirements for properly formatting the body of a Word document. If you are comfortable with these commands, you are well on your way to creating professional-looking documents. A number of the most important formatting commands are located in the Font and Paragraph dialogs. we will start with these.

• Format Checking with Insert F (18 min)
• The Font Dialog (35 min)
• The Paragraph Dialog (49 min)
• Setting Margins (25 min)
• Changing Default Font, Paragraph, and Margin Settings (24 min)

Bulleting and Numbering Lists

Module 3.3: Bulleting and Numbering Lists Often in Word documents, you will want to create lists of items to set them apart from standard text. Bulleting is used if the order or sequencing of the items in the list are not important. Numbering is used if the order matters. Bulleted and numbered lists are also referred to as unordered and ordered lists, respectively. A good example is a food recipe. You use bulleting to list the ingredients because their order does not matter. You use numbering to list the directions for preparing the recipe because the order obviously matters. we will start with bulleting, navigating to the dialog via the ribbons. Steps are: Select the text you want to bullet. Press Alt to open the Upper ribbon. Use the Left arrow to the Home tab if you are not there alr

Headers and Footers (Including Page Numbering)

Module 3.4: Headers and Footers (Including Page Numbering) Headers are situated between the physical top edge of your page and the top margin. If your top margin is set at one inch, your header text will be at one half inch from the top of the page. When you insert a header, by default it will repeat at the top of every page of the document. Headers may include page numbers, very short pieces of text, or small graphics (like a company logo). Footers are located between the bottom margin of the page and the physical bottom edge of the page. Like headers, by default they will repeat on every page. Page numbers are inserted in either headers or footers. Word has a useful shortcut key for adding page numbers to headers and footers when you are in the Header or Footer panes. It is Alt Shift

• Header and Footer Insertion (16 min)
• Removing and Editing Headers and Footers (13 min)
• Different Headers or Footers on the First Page (14 min)
• Different Headers or Footers in Different Sections (18 min)

Headings and Styles

Module 3.5: Headings and Styles Styles are powerful tools for ensuring consistent document formatting, as well as for aiding navigation. Headings are used to organize and format text. Headings distinguish different types of content and help readers find information. You can define headings at different levels (level one, level two, etc.) to clearly establish a hierarchical structure of a document. Lower level headings are subordinated to, or nested under, higher levels. Think of a course where all the level one headings are parts of the course, level two headings are chapters within the parts, and level three headings are sections within the chapters. A style is the full set of font and paragraph format choices that come together to make up the appearance of headings or normal text. Norm

• Navigating Headings With Your Screenreader (25 min)
• Adding Headings (6 min)
• What Is a Style (28 min)
• Changing Styles for a Single Document (19 min)
• Changing Default Styles for Future Documents (18 min)
• Defining Shortcut Keys for Lower Level Headings (18 min)
• More Things You Can Do with Headings and Styles (5 min)
• Selecting Similar Text to Mark As Headings (22 min)
• Shifting Heading Levels (19 min)

Tables

Module 3.6: Tables Use tables when you can present information more clearly and succinctly than with text alone, keeping in mind that you should still summarize main points in the body of your document. If the table you are creating contains numbers and calculations, it is better to create the table in Excel first. This is because it is more straightforward to do calculations in Excel and import the data into Word. If your table is primarily text, creating it in Word is preferable because Word handles text editing better than Excel. Generally speaking, limit your tables to no more than five or six fairly narrow columns. Otherwise, you will not be able to fit the table on the page without it exploding. It is our opinion that, generally speaking, JAWS provides a significantly better experi

• Navigating Within and Between Tables (25 min)
• Reading Column and Row Headers (20 min)
• Creating Tables (5 min)
• Table Body (53 min)
• Title or Caption (21 min)
• Notes on Sources (32 min)
• Table Styles (44 min)
• Importing Data from Excel to Create a Word Table (11 min)

Footnotes and Endnotes

Module 3.7: Footnotes and Endnotes Use footnotes and endnotes when you want to provide additional information in your document, but you feel that it does not belong in the main body. Common examples are additional facts that illuminate the main text, statistical details, and source document citations. Footnotes are situated at the bottom of the page, just above the bottom margin. Don’t confuse these with footers which appear below the bottom margin and serve a different purpose. Endnotes appear at the end of the document or at the end of individual chapters. we will deal primarily with footnotes, which are more commonly used than endnotes.

• Creating and Editing Footnotes (19 min)
• Navigating to Footnotes in the Text Body and Deleting Them (22 min)
• Footnote Styles (26 min)
• Customizing How You Hear Footnotes with JAWS (18 min)
• Endnotes (16 min)

Citations and Bibliographies

Module 3.8: Citations and Bibliographies Correctly creating and formatting citations and bibliographies can be time consuming and frustrating. Fortunately, the Word Citations and Bibliography feature Takes much of the misery out of this process. All relevant commands are found in the Citations and Bibliography group of the References tab.

• Creating Citations (37 min)
• Inserting Existing Citations Into a Document (14 min)
• Creating a Bibliography (9 min)
• Editing and Updating Citations and Bibliographies (19 min)
• Bibliography Styles (23 min)
• Exporting Your Master List of Citations to Another Computer (21 min)

Some Special Topics

Module 3.9: Some Special Topics The items in this sub-module may be needed for more complex documents. Word is a very powerful application, so the topics covered here only scratch the surface of all the things you can do with Word.

• Inserting Pictures (60 min)
• Sections (17 min)
• Tables of Contents (53 min)
• Multi-Column Formatting (57 min)

Additional Tools for Text Reading, Selection, and Editing

Module 3.10: Additional Tools for Text Reading, Selection, and Editing You may already be familiar with the above keystrokes. However, you might be less familiar with some of the tricks and tips in this module, so read on.

• Find, and Find and replace (35 min)
• Skim Reading Text (28 min)
• Go To Command (5 min)
• Bookmarks (18 min)
• Highlighting Text and Accessing It With the JAWS Skim Reading Tool (90 min)
• Extended Text Selection (18 min)
• Paste Text Only (7 min)
• Word Count (8 min)
• Customizing the Status Bar (12 min)
• Inserting Special Characters (16 min)